Wednesday, August 24, 2005





What is a Document Manager without Version History?








Information Technology

Back To Snippet


Back To SITEMAP

What is a Document Manager without Version History?

Author: Joe Miller



Document Manager and Version History



In previous articles I have discussed the usefulness of a document manager, such as groupware, in organizing document sharing. I have also discussed the role that a Version History plays in a good document manager. In this article I wish to elaborate on Version History and its ability to make or break your document manager. The reason a document manager benefits so much from Version History is that Version History presents a visual flow chart of the editorial process any document has gone through. The who, what, when, where, and how are all answered.

Having Version History as one of your document manager tools creates a three-point advantage in document collaboration, advantages that take businesses to a higher level of efficiency, organization, and communication.

Ad Hoc Management



Business communication and document collaboration move too quickly with the ease of Microsoft Outlook and other email communication, where any presentation or document can be shot back and forth between any number of parties any number of times. Because of the simplicity of this process, it is difficult for a document manager to track all of the editorial changes made to documents without Version History. In other words, the jumble of unordered, chronologically challenged changes are difficult, if not impossible to organize without Version History. Version History helps to present a chronological order of ad hoc business. A document manager that uses Version History will be able to work the way your business does.

Reference



As I mentioned before, as document versions are sent back and forth in no particular order, a document manager can only do so much without the help of Version History. Eventually deadlines fall due, and the various document versions need to be organized before they are brought together into one final draft. The most common process for organizing attached drafts is to dig through your email box and hard drive to collect all of the drafts and to sort them by date. Then, you ask everyone else to do the same and send them to you. Once all of the information comes back to you, you have to go over the same process again, this time deleting duplicate files. Already, too much time has been spent referencing all of the document changes. Version History references documents immediately upon request, displaying exactly where documents were sent, when they were sent, and how versions relate to each other. Version History helps to create a document manager that works for you.

Digital Thread Technology



Every tool a document manager utilizes has its own tricks. Version History is no exception. What is its trick? Digital Thread Technology. As a document is created, whether a budget plan, a marketing presentation, or a legal contract, Digital Thread Technology inserts tracking information into the metadata of the electronic document. This allows the document to be tracked over various email boxes and drives, even if the document has been sent to individuals who do not use your document manager. Digital Thread Technology literally threads each draft together like beads on a necklace, enabling Version History to create a simple and informative flow chart of your document´┐Żs draft genealogy.


About the Author

Joe Miller is an author of informational articles and online advertisements on business software. Read more about aDocument Manager and Version History at www.NextPage.com.

...








Preparing for a Career in Information Technology
So you want to work in the Information Technology field In this article ill provide some advice to those seeking employment in this field Keep in mind these are my opinions others may agree or disagree Mechanic or Engineer The first question to answer is which direction do you w

Encompix EngineertoOrder Enterprise Resource Planning Meeting May 9 11
Whether a senior Engineertoorder executive IT manager or ETO ERP Enterprise Resource Planning enduser the Encompix Customer Conference will provide immediate value The conference is being held in Dearborn Michigan May 9 11 2005 The agenda includes sessions that cover financial a

Encompix ETO ERP Meeting to Introduce Version 93
Whether a senior Engineertoorder executive IT manager or ETO ERP Enterprise Resource Planning enduser the Encompix Customer Conference will provide immediate value The conference is being held in Dearborn Michigan May 9 11 2005 The agenda includes sessions that cover financial a


5 Comments:

Blogger tweedledeetweedledum said...

This blog is awesome! If you get a chance you may want to visit this PDF Writer site, it's pretty awesome too!

3:05 PM  
Blogger MP3 Doctor said...

The Mahatma Gandhi and his 'girls'
Title : The Mahatma Gandhi and his 'girls' Author : Arvind Kala Publication : Free Press Journal Bal Thackeray's sarcasm about Mahatma Gandhi being in the company of young girls in the twilight of his life has ...
Hi, I was just surfing around and found your page!
Very cool,I didn't know you could find all this interesting stuff.
If you are interested, go see my 5.0 camera canon digital elph megapixel powershot related site.
It isnt anything special but you might still find something of interest.

3:07 PM  
Blogger Jack said...

I was looking at your Blog,Agent Orange is one I'm trying to get together. I have a long way to go, it involves non-hodgkin's lymphoma and various things like that. Check it out if you get a chance.

3:14 PM  
Blogger Earl said...

Your Blog. It's creative.

If you are interested in your drinking water quality, check out my site on home water filtration. You'll find lots of information on home water filtration and related issues.

3:32 PM  
Blogger Melanie Alamo said...

What a neat blog! Please have a look at this
page too!

3:49 PM  

Post a Comment

<< Home